Top 5 Pilates studio software

Source: Pexels

Are you a Pilates studio owner? Or perhaps you're just dipping your toes into the world of Pilates management? Either way, you're in for a treat. We're about to take a deep dive into the digital world of Pilates studio software, and trust me, it's more exciting than it sounds!

Running a Pilates studio is really challenging without the right tools. From scheduling classes to managing memberships, processing payments, and promoting your studio, it's a lot to handle.

But don't worry, we've got your back. This is where Pilates studio software comes into play. These digital superheroes can help you streamline your operations, enhance your customers' experience, and even boost your revenue.

In this article, we're going to explore the top 5 Pilates studio software options on the market. We'll dive into their key features, pricing, user experiences, and more. By the end of this journey, you'll have a clear picture of which software could be your studio's new best friend.

Do you need Pilates studio software?

So, why do you need this Pilates studio software? Well, let us share a little secret with you—it's a total game-changer. Whether you're a seasoned owner or just starting out, it's the secret sauce that takes your studio to the next level. Here's why:

First and foremost, it's all about efficiency. With the right Pilates studio management software, you can kiss those hours of manual admin work goodbye. Say farewell to the endless back-and-forth emails and phone calls to schedule classes. 

This software puts the power in your customers' hands, allowing them to effortlessly book classes, make payments, and even receive automated reminders. It's like having a personal assistant that never sleeps, working tirelessly to keep your studio humming smoothly.

But hold on, that's not all. Imagine this: your customers walk into your studio, and they're greeted by a seamless, streamlined experience. They can check in with a simple tap, view their class history, and track their progress over time. 

It's a personalized journey that keeps them motivated and engaged in their Pilates practice. Plus, with integrated marketing tools, you can effortlessly reach new clients and keep your existing ones coming back for more. It's like having a marketing guru right at your fingertips.

And let's not forget about the power of data. Pilates studio management software gives you insights that will make your business-loving heart skip a beat. Attendance reports, revenue analysis, and client trends are just a few clicks away. Armed with this information, you can make smart, data-driven decisions to grow your studio and keep it thriving.

And here's the cherry on top: secure payment processing. No more chasing down clients for cash or dealing with complicated payment systems. With Pilates studio management software, transactions are as smooth as a Pilates flow. Your customers can pay securely online, leaving you with more time to focus on what you do best—helping them achieve their fitness goals.

Source: Pexels

What makes good Pilates studio software?

When it comes to Pilates studio software, not all options are created equal. The right software can make a world of difference in managing your studio efficiently and providing an exceptional experience for your clients. So, what features should you look for in good Pilates studio software? Let's explore:

1. User-friendly experience

Let's start with User Experience. You know that feeling when you use an app or a website and everything just... flows? You can find what you're looking for without searching through endless menus, and everything seems intuitive? 

That's what we want in a good fitness studio software. It should be user-friendly for both your staff and your customers. Nobody wants to waste their time trying to figure out how to book a class or check their membership status, right? You want something that makes your life easier, not adds to your headaches.

2. Flexible scheduling

As a Pilates studio, you know how crucial it is to have a flexible and easy-to-use scheduling system. Good Pilates studio software should allow you to create and manage class schedules effortlessly. Bonus points if it offers features like waitlists, recurring appointments, and the ability to handle multiple instructors and rooms.

3. Secure payment processing

Money matters, right? Your Pilates studio software should provide a secure and reliable payment processing system. Look for software that supports multiple payment methods, such as credit cards, online payments, and even mobile payment options. And of course, it should keep your customers' financial information safe and sound.

Dealing with secure payments might feel a bit daunting, but don't worry, we've got you covered. For more insights on how to keep your fitness business bulletproof against payment fraud, why not check out our deep dive article? It's packed full of handy tips and advice. Trust us, it's better to be safe than sorry!

4. Member management

Your customers are the heart and soul of your studio. That's why good Pilates studio software should offer robust member management features. From tracking client profiles and attendance to managing memberships and storing important information, you want software that helps you nurture and engage your members.

5. Insightful reporting and analytics

As a studio owner, you need to keep your finger on the pulse of your business. That's where reporting and analytics come in. Look for software that provides detailed reports on key metrics like class attendance, revenue, and member trends. This data will empower you to make informed decisions and fine-tune your business strategies.

6. Integrated marketing

In today's digital age, marketing plays a vital role in the success of any business, including Pilates studios. Good Pilates studio software should offer integrated marketing tools that help you promote your studio, reach new clients, and engage with your existing ones. Whether it's automated email campaigns, social media integration, or referral programs, having marketing features at your fingertips can make a world of difference.

7. Branded website & app builder

Your studio deserves a strong online presence. Look for Pilates studio software that allows you to create a branded website and even a mobile app. This way, you can showcase your classes, provide information to your clients, and offer a seamless booking experience—all while reinforcing your studio's unique brand.

The best 5 Pilates studio management software

Source: Rezeve

1. Rezeve

Rezeve caters to an array of service-based businesses, making it a top pick whether you're running a Pilates studio, working as a freelance Pilates coach, or are an independent personal trainer. It’s like having an extra pair of hands ready to make your management tasks a breeze!

Now let's talk about what makes Rezeve really shine: custom-branded website builder, an intuitive booking management system, staff management features, membership control, and a marketing tool - all in one place. It's like being on the fast track to studio management success!

But here's the game changer - the Shareable Package. This innovative feature gives members the power to buy a bundle of packages and then share the joy of fitness with their loved ones. If you're all about building a community spirit in your studio, then this feature is a touchdown.

Rezeve also boasts the Spot Booking feature - an absolute showstopper for businesses like spin studios and Pilates studios. This nifty feature enables your clients to book their favourite piece of equipment or spot before the class even starts. Say goodbye to the last-minute scramble for the best spot! Your customers can now enjoy peace of mind and a more personalised experience with each class they take.

And for those catering to our young fitness enthusiasts, Rezeve introduces the Family Account feature. It lets parents set up child accounts and manage their bookings, even if the little ones don't have their own account or mobile number. It's truly a sigh of relief for every parent!

The icing on the cake? Rezeve is committed to providing unlimited support to their clients. So whether you're a newbie to booking management software or you just need some help getting set up, Rezeve is always there to lend a hand. They ensure you get the assistance you need to start strong and fully utilise all these amazing features.

Pros:

• Integrated custom-branded website builders that are user-friendly and require no coding skills to use. Plus, there are 50+ website templates to choose from.
• Unique features for managing family subscriptions, group booking, spot booking, and shareable package.
• Support online local payment methods such as virtual account, QRIS, bank transfer, e-wallet, and credit card.
• Unlimited support policy for businesses.
• Offers a budget-friendly price, making it especially suitable for small or boutique fitness studios.
• Comes integrated with ClassPass, allowing fitness business owners to reach a broader customer base.

Cons:

• No free plan

Notable features:

• Branded website builder: Enable business owners to build their own custom branded website in a snap. No coding required!
• Spot Booking: Allow customers to reserve their desired spot or equipment before the class or services starts.
• Group Booking: Allow customers to book classes and sessions together with their friends or family, rather than each person making separate bookings.
• Shareable Package: Allows customers to purchase a package of sessions and share them with their friends and family.
• Family Account: Allow customers (parent) to book classes for their children.

Free Trial: 

1 month free trial period

Pricing: 

The standard plans are:

• Starter at 60 USD/month
• Team at 190 USD/location/month
• Business at 320 USD/location/month
• Enterprise: Contact for pricing

Pricing can vary depending on your location, so it's worth taking a quick peek at this page to see the rates for your specific country. But here's the upside! If you're ready to commit and sign up for an annual plan, Rezeve will treat you to a tidy 20% discount. It's like a little thank you for your loyalty. Not a bad way to start a partnership, wouldn't you say?

Source: ZingFit

2. ZingFit

Next up on our list is ZingFit, a software solution that has made a name for itself by focusing specifically on the needs of group fitness businesses. ZingFit offers just the right blend of features to make your management tasks a breeze.

What sets ZingFit apart is its ingenious feature set, meticulously designed to simplify the running of a fitness business. For starters, it boasts an online scheduling system complete with auto enrolling waitlists - an absolute lifesaver when it comes to managing those packed class schedules.

And when it comes to sales, ZingFit flexes its muscles with a point of sale and e-commerce suite. Barcode printing and scanning, inventory tracking, tax calculation at the time of sale, and even post-booking upsell suggestions – ZingFit has it all to help you amplify your sales performance.

For client management, ZingFit flaunts integrated CRM capabilities. You'll be able to curate and view client profiles, offer discounts, implement a loyalty program, and more - all from a single platform.

Pros:

• Seamless integration with third-party booking app, ClassPass.
• Offers complete design control through CSS customization.

Cons:

• Branding the app comes with an additional cost of $70/month.
• Limited payment integration, supporting only Stripe and PayPal.
• Access to pricing information isn't immediately available on their website.

Notable features:

• Branded app: Offers dedicated branded mobile apps.
• Product management: Keep track of sales and track inventory levels.

Free Trial: 

No free trial

Pricing: 

Contact ZingFit for more info about their prices

Source: Glofox

3. Glofox

Next in line is Glofox, a versatile app that transcends the boundary of traditional gym and fitness studio management. Glofox is designed to serve a spectrum of fitness disciplines, from yoga and dance to Pilates and martial arts. So, if your mission is to keep people moving, Glofox might just be your perfect match.

Consider Glofox your personal administrative assistant, a capable tool that takes the grunt work out of managing your fitness studio. From scheduling classes, managing members, handling billing, compiling reports, to sorting check-ins, Glofox is well-equipped to handle these tasks with ease and efficiency.

What's even better is the fact that members can easily engage with your studio from their iOS or Android devices. Booking classes, paying for sessions, even interacting with your social media pages - all this becomes a piece of cake with Glofox.

But Glofox isn't just about simplifying your studio's operations, it's also about deep-diving into your business insights. It provides comprehensive reports on membership sales, attendance rates, and even failed payments. These valuable data insights can be a game-changer in strategizing your studio's growth.

Glofox also prioritises communication, enabling you to keep your members in the loop with handy notifications and messages. This feature enhances your customer service and fosters better relationships with your members.

Pros:

• User-friendly interface.
• Integrated custom-branded Android & iOS apps.
• Integrated CRM system.

Cons:

• Take a fee on top of the provider's fee.
• The pricing information is not readily available.
• Can be relatively expensive compared to others.

Notable features:

• Automated emails and push notifications: Set up triggers that will automatically send emails or notifications.
• Membership management: Create, customise and manage membership plans.

Free Trial: 

No free trial

Pricing: 

Customised pricing, start from USD 100/month

Source: Mindbody

4. Mindbody

Our fourth pick is Mindbody, a well-rounded software solution that promises to revolutionise the way you manage your fitness business. It's a comprehensive platform packed with features aimed at streamlining your operations while giving you more time to focus on what truly matters - movement.

One of Mindbody's standout features is its robust client scheduling and online booking system. This function is designed to save you from the hassle of manual bookings, allowing you to spend more time on the gym floor rather than behind a desk.

When it comes to managing your team, Mindbody shows its strength again. The software excels in employee management, making it simpler than ever to keep track of your team's schedule, performance, and availability.

Marketing tools are also a key part of Mindbody's offering. Regardless of whether you're a marketing whiz or just starting to dip your toes into this realm, Mindbody's tools are designed to not only keep your current members engaged but also lure new fitness enthusiasts into your fold.

Mindbody also takes the worry out of payment processing. It assures secure and efficient handling of payments, allowing you to rest easy and concentrate on creating an invigorating environment for your clients.

Pros:

• Robust open API.
• Integrated employee management tools, including automated payroll processing.
• Offers advanced customer support messaging features powered by artificial intelligence (AI).

Cons:

• Several customers have reported having difficulty contacting customer service. One customer commented on softwareadvice.com, "When trying to get an answer to a question, I was sent to three different people, and even then, I wasn't guaranteed a solution. Our account representative was also unable to help us with our issue and directed us to the website or another department, stating that they lacked the authority to change an email address."
• Some users have reported that certain bugs and glitches have taken longer than expected to fix.

Notable features:

• Virtual class streaming: Allows gyms to live stream and provide on-demand videos to instruct members remotely.
• Referral management: Track the clients who've sent new clients your way and automate the rewards process.

Free Trial: 

No free trial

Pricing: 

Mindbody has 4 different plans:

• Starter at 129 USD per month.
• Accelerate at 259 USD per month.
• Ultimate at 399 USD per month.
• Ultimate Plus at 599 USD per month.

Source: Bookee

5. Bookee

Rounding off our list, we've got Bookee, Bookee is a multifaceted jewel, masterfully combining a customer acquisition engine, comprehensive operational software, loyalty and retention products, and a platform for live-streaming and on-demand services. 

Designed to propel fitness business owners to new heights, Bookee is all about helping you scale your operations and equip you for the future.

During the challenging times of the COVID-19 pandemic, Bookee showed its true colours, bridging the gap between fitness businesses and their clients via its seamless live-streaming and on-demand services. It served as a lifeline for many businesses, allowing them to continue engaging their clientele virtually in a time when physical interaction was limited.

But Bookee's agility goes beyond just the online domain. As fitness studios and gyms are gradually reopening, Bookee is there, stepping up to the plate to meet the evolved needs of your customers. It supports offline, live, and on-demand classes, catering to the changing dynamics and expectations of the fitness industry in a post-pandemic world.

Pros:

• Virtual streaming of classes
• Integrated with signature app (Bookee Sign)
• Monitor attendance, sales and related reports online

Cons:

• Limited payment methods
• Require additional fee (USD 89/month) for business owners to have branded client app
• Require additional fee (USD 49/month) for business owners to have marketing campaign features

Notable features:

• Branded website & app integration: Have your own custom branded website that integrates with mobile apps.
• Live streaming: Live stream your classes to reach your members in real time.
• Video-on-demand: Allows your members to access your classes virtually.
• Broadcast announcements in client mobile app: Broadcast important announcements directly to your clients' mobile apps.

Free Trial: 

7 days free trial

Pricing: 

• Essential: USD 99/month
• Pro: USD 199/month
• Premium: USD 299/month

With these management softwares, Pilates studio owners can say goodbye to the manual administrative tasks and focus more on what matters.

Cheers,

Friska 🐨

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